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Looking for Executive Assistant w/TS SCI with CI Polygraph - Chantilly, VA - CSC (Fairfax, Virginia)

Looking for Executive Assistant w/TS SCI with CI Polygraph - Chantilly, VA - (Fairfax, Virginia)

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Job Title

Looking for Executive Assistant w/TS SCI with CI Polygraph - Chantilly, VA

Job Details

City: Fairfax
State: Virginia
Country: USA

Company Name: CSC
Job Category: Administrative/Clerical/Administration

Job Description

Job Title:Looking for Executive Assistant w/TS SCI with CI Polygraph - Chantilly, VA
Job Number:0900BTG

Job Category:Administrative Services
Primary Location:USA-VA: VIRGINIA-CHANTILLY
Schedule:Full-time
Job Type:Regular
Employee Status:Regular
Job Posting:2009-Oct-22
Description

Essential Job Functions

The incumbent will perform a wide variety of executive administrative activities as required for a function, department, program, organization or proposal:

Manage calendars, schedule appointments and support meetings for senior Government managers and staff

Prepare official correspondence and memoranda

Coordinate, facilitate logistics support and attend meetings as directed; duties include but are not limited to the preparation and distribution of materials, communications, meeting minutes, scheduling and reservations

Coordinate itineraries, travel, visit request and reservations (domestic and international) including upon return, the filing of appropriate expense and trip reports

Receive and assist visitors and clients

Maintain organization charts, distribution lists and emergency contact information for staff

Collect and provide appropriate materials required for staff in advance of meetings

Compose, send and monitor response to invitations

Capture minutes and actions from meetings; format and distribute as required to attendees and stakeholders

Answer incoming questions and forward incoming communications to appropriate officer

Prepare classified and unclassified documents for review during meetings or between meetings via email correspondence

Supervises, reviews and oversees administrative aspects of assigned area including productivity, process, quality, functions and tasks to increase organizational effectiveness.
Prepares work assignments and establishes office production priorities to increase efficiency and cost effectiveness.
Develops and manages office/department programs to ensure maximum utilization of assets such as services, equipment, space, supplies, etc.
Recommends and/or initiates the selection and hiring of employees. Trains and evaluates employees to enhance their performance, development, and work product. Addresses performance issues and makes recommendations for personnel actions. Makes recommendations for salary increases, transfers and terminations to manager.
Explores and negotiates larger and more long-term contracts for office supplies in order to reduce company costs.
Approves time sheets and provides guidance on administrative work schedules to ensure that company administrative needs are met.
Oversees general administrative/department staff and coordinates with vendors to meet organizational needs.
Supervises training of new office and administrative or department personnel to ensure that training is effective and meets company objectives and goals.
May research, develop, write, execute and administer operating procedures, policies and guidelines. May collaborate and meet with appropriate stakeholders in relation to completion of identified assignments or work activities.

Qualification

Basic Qualifications

Bachelor's degree or equivalent combination of education and experience
Bachelor's degree in business administration or related field preferred
Seven or more years of office services or production processing operations experience
Three or more years of leadership experience included
Experience working with company office supply and services policies and procedures
Experience working with purchasing and negotiating in order to interact with vendors and suppliers
Experience working with company inventory and needs
Experience working with company and department personnel needs to provide appropriate support as needed

Other Qualifications

Must have an active TS/SCI clearance with a CI Poly.

Strong planning and decision-making skills to develop and implement office programs
Strong leadership skills to train, mentor, provide work guidance, coordinate, oversee, and lead office services personnel and less experienced managers
Good interpersonal skills for communicating with office services personnel and other company personnel
Strong organization, time management and presentation skills
Strong employee relations skills
Ability to develop programs to control costs and analyze cost effectiveness of supplies and services
Ability to keep sensitive and confidential material private
Ability to handle multiple tasks simultaneously and switch between tasks quickly