Administrative Assistant at Apex Systems, Inc. in Redmond, WA

Job#: 2050224

Job Description:

Apex Systems has an excellent opportunity for an Administrative Assistant with a AAA Game Studio in Redmond.
This is an on site role 5 days a week in Redmond
Pay: $22 - $25/hr
The ideal candidate for this position will be highly collaborative, working directly for the Chief of Staff and supporting the Studio’s management team as well as the Studio Head’s Executive Assistant. This individual must thrive in a fast-paced environment, with the ability to prioritize and multi-task across a variety of projects. This role will require performing a variety of complex administrative functions for all levels of management including external business partners.
Calendar Management

Provides calendar management and time planning support for managers.
Learn and/or align calendar based on knowledge of managers preferences and operating styles (e.g., personal needs, allocation to business priorities).
May manage community space/conference room calendars.
Ensures preparation of meeting setting (e.g., booking rooms, assisting with troubleshooting audio-video [AV] and technical issues).
Learns to manage ambiguous situations.

Cross-Functional Collaboration and Communication

Collaborates internally with lead admins while gaining knowledge from peers and managers. Takes direction and can prioritize multiple requests from admins, teammates and managers.

Team Management Support

Helps to provide onboarding support for new employees, vendors, and interns, under the direction of senior team members (e.g., ordering new hire equipment, setting up workstations, distribution lists, security groups). Provides general office support.

Event Coordination and Logistics

Supports team experience activities as needed.
Assists team with execution of event logistics (e.g., set up, tear down, catering arrangements) under the direction of senior colleagues.
Supports team morale and building team dynamics.

Resource Management

Proactively manages supply inventories (e.g., store room, hardware, office supplies, snacks) as needed. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships.

Space Management and Planning

Assists with team space move logistics as necessary.

Travel Management

Books travel and handles expense reports for some assigned managers

Requirements:

2+ year(s) Administrative or Business Support in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work.
Calendar management experience is required for this role

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

EEO Employer

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.