Title

Administrative Assistant I, Alumni and Development

Department Summary

The Office of Alumni & Development is comprised of three different areas: Advancement Services, Alumni Relations, and Development.

The Alumni & Development Office is responsible for building and maintaining relationships with alumni, donors, and other stakeholders to support the university's mission. This office manages fundraising initiatives, including annual giving campaigns, major gifts, and planned giving. It also organizes events, such as reunions and donor recognition ceremonies, to engage alumni and foster a strong sense of community. Additionally, the office oversees alumni communications, maintains donor and alumni databases, and conducts outreach to cultivate and secure financial support for scholarships, facilities, and academic programs.

Position Summary

The Alumni and Development Office at Bridgewater State University is seeking a detail-oriented and enthusiastic entry-level administrative assistant. This position provides essential administrative support to foster relationships with alumni, donors, and campus partners. The ideal candidate is organized, professional, and eager to contribute to the team's mission of building a strong alumni network and enhancing development initiatives. This position supports the Director of Alumni and Student Engagement and reports to the Staff Assistant. The candidate assists with day-to-day operations, provides excellent customer service, and utilizes various administrative tools to help manage departmental budgets, personnel, equipment, and processes while maintaining accurate records.

Full-time, AFSCME position
TOUR OF DUTY: 8:00 a.m. to 4:15 p.m. Monday - Friday OR 8:45 a.m. to 5:00 p.m.
(with Saturday and Sunday as days off).
(Subject to Change)

This is a non-essential position.
This is an AFSCME unit position and is subject to the terms of that union agreement.

Essential Duties

* Provide administrative support to the Director, Alumni and Student Engagement and Staff Assistant with projects, research and reporting as needed.* Serve as a welcoming point of contact for alumni and donors, addressing inquiries and providing assistance as needed.* Scheduling appointments, maintaining calendars, and assisting with travel arrangements (planning, reimbursement, etc.).* Compile data and prepare reports concerning assigned department activities.* Assist with administrative elements with planning and executing alumni events, fundraisers, and development activities, including preparing materials, coordinating logistics, and tracking RSVPs.* Organize and manage digital and physical files, including meeting minutes, and event documentation.* Administer and monitor departmental budgets, create purchase orders, and maintain office supplies.* Schedule, attend meetings, and take meeting minutes as needed.* Occasional evening or weekend hours may be required for special events.

Required Qualifications

Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below.I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.

• Commitment to customer service excellence/support to enhance an environment of equity, diversity and inclusion.
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Passion for and commitment to social justice, racial justice, and civic engagement.
• Ability to work independently and take initiative on projects and responsibilities.
• Ability to foster positive relationships with a variety of people, including on and off-campus entities.
• Ability to problem-solve.
• Knowledge of general report writing.
• Knowledge of methods used in the preparation of charts, graphs and tables.

State Job Specifications are available in the Human Resources Office or on the Office of Human Resources website, www.bridgew.edu/hr.

Preferred Qualifications

• Ability to create, proofread, and edit material for distribution.
• Strong organizational skills and attention to details.
• Excellent written and verbal communication skills.
• Ability to complete tasks thoroughly and in a timely manner.
• Ability to adapt to frequent new technology.
• Ability to learn or knowledge of Banner system.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Demonstrated ability to perform in a professional manner with a customer service mindset
• Team-oriented with a proactive approach to problem-solving

State Job Specifications are available in the Human Resources Office or on the Human Resources website - www.bridgew.edu/hr

Work Environment

Bridgewater State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employee with disabilities. To request a reasonable accommodation for the application process, please complete and submit this electronic form: https://cm.maxient.com/reportingform.php?BridgewaterStateUniv&layout_id=18

Special Conditions for Eligibility

Please be aware that employment at Bridgewater State University is contingent upon completion of a successful background check. Bridgewater State University is an E-Verify employer.

This position is not eligible for H-1B sponsorship.

EEO Statement

Bridgewater State University is an equal employment opportunity employer and considers all qualified candidates without regard to race, color, religion, sex, age, national origin, disability status, veteran status, gender identity, sexual orientation, genetic information, pregnancy or pregnancy-related condition or any other characteristic protected by law.

Position Type

AFSCME Classified

Salary Range

$2,028.38 bi-weekly (Grade 15 Step 1)

Posting Number

S01218P

Open Date

05/16/2025

Close Date

05/25/2025

Open Until Filled

No

Special Instructions to Applicants

Please note the following information is required to complete your application for this position:

* A minimum of three (3) professional reference entries in space provided on the application form.
Optional Documents:
* Resume/CV
* Cover Letter

PDN-9eee05e8-5f4f-48aa-b765-8983657f5eaf