Administrative Assistant

Job Summary

This position is responsible for providing administrative support at Plant Victor Daniel across multiple departments. Responsibilities include (not limited to): 

• Coordinate onsite meal (catering) requests.
• Coordinate logistics for plantwide celebrations, events, meetings, etc.
• Provide computer/data/documentation support with high proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint, etc.)
• Assist in maintaining databases, creating reports, presentations, compliance documentation, etc., as needed.
• Coordinate/Manage timekeeping for multiple time groups, while following designated processes and procedures.
• Organize/schedule meetings and maintain calendars where applicable.
• Provide administrative support utilizing ORACLE: procurement card administration, invoice reconciliation/processing, and expense statements, while ensuring designated processes and procedures are followed.
• Assist in maintaining departmental records to ensure document/files are managed in accordance with the official records retention policy.
• Provide backup support to co-admin assistants as needed.

Knowledge, Skills, and Abilities

• Proficiency in Microsoft applications including Outlook, WORD, EXCEL, Power Point required
• 5 years or more of administrative support experience required
• Invoice reconciliation experience preferred
• Maximo or similar software knowledge preferred
• ORACLE software experience preferred
• Prior experience in timekeeping required
• Previous work experience in an industrial environment preferred
• Previous work experience in training/employee development preferred
• Four-year degree in business or related field preferred
• Ability to be flexible, organize, prioritize, and perform multiple/diverse activities with minimal supervision
• Ability to make administrative/procedural decisions using sound judgement
• Effective written and verbal communication skills

Behavioral Attributes

• Our Values – Safety First, Superior Performance, Total Commitment, and Unquestionable Trust
• Excellent interpersonal skills and self-motivated
• Ability to build and maintain relationships at all levels
• Ability to work as team player and assist team members with a variety of tasks
• Ability to perform daily with safety-focused attitude and commitment to zero accidents and injuries
• Ability to maintain confidentiality of sensitive information