Executive Assistant
Do you thrive in a collaborative environment where your contributions make a real impact?
Join Our Administration and Support Team!
The Executive Assistant will be responsible for running the day-to-day operations for a group of senior executives and overseeing and managing a diverse slate of tasks and events. They will provide comprehensive support and assistance to the executives.
Partner with the best
As an Executive Assistant - Finance Function, you will be responsible for:
Providing overall office management and administrative duties, such as phone coverage, call screening, email, document preparation
Establishing and maintaining strong communication links with Group, Division, and Department level administrative personnel
Proactively coordinate the executives' calendars, which include heavy meeting schedules and extensive travel; maintain passport and visa requirements
Directing business contacts to appropriate managers
Making complex travel arrangements and coordinating itineraries
Processing expenses for the executives
Creating, processing and managing POs and invoices in Ariba
Providing discrete and confidential coordination of sensitive company information
Using discretion in interfacing with all levels of individuals, internally and externally
Anticipating needs and accomplishing responsibilities without direction
Preparing, evaluating, and editing incoming and outgoing communications for the group of executives
Managing multiple projects and priorities and initiating follow-ups to ensure the timely achievement of commitments
Managing the contacts and email distribution lists
Establishing and maintaining positive relationships with internal and external clients
Managing team events - including offsite meetings and leadership team social events
Fuel your passion
To be successful in this role you will:
High School Diploma or equivalent
General business experience or administrative experience supporting top management
Be able to coordinate, plan, and organize customer and corporate meetings, seminars, trainings and events for Finance
PORs - Responsible for preparing, coordinating with suppliers and following up until payment
Excellent oral and written communication skills
Effective interpersonal, leadership skills and inclusive team working style
Knowledge of / background in Oil & Gas related products, services and markets
Extensive IT skills (for instance, MS Office suite and Ariba)
Worked in complex regions and matrix organization
Work in a way that works for you
We recognize that everyone is different and that the way in which people want to work and deliver at their best is different for everyone too. In this role, we can offer the following flexible working patterns:
Working flexible hours - flexing the times when you work in the day to help you fit everything in and work when you are the most productive
Working with us
Our people are at the heart of what we do at Baker Hughes. We know we are better when all of our people are developed, engaged, and able to bring their whole authentic selves to work. We invest in the health and well-being of our workforce, train and reward talent, and develop leaders at all levels to bring out the best in each other.
Working for you
Our inventions have revolutionized energy for over a century. But to keep going forward tomorrow, we know we have to push the boundaries today. We prioritize rewarding those who embrace change with a package that reflects how much we value their input. Join us, and you can expect:
Contemporary work-life balance policies and wellbeing activities
Comprehensive private medical care options
Safety net of life insurance and disability programs
Tailored financial programs
Additional elected or voluntary benefits
You will be eligible to participate in Company-sponsored benefit programs, including health & welfare programs and the Thrift Plan (401k). You will have a choice of coverage options that best suit your needs. Coverage options and contribution amounts are related to your benefit elections, base salary level, and specific requirements of each of these plans.
This position is eligible for our comprehensive and competitive benefits package, which can be found here, and is further eligible for additional forms of compensation such as bonuses subject to the terms of the applicable benefit plans or policies.
About Us:We are an energy technology company that provides solutions to energy and industrial customers worldwide. Built on a century of experience and conducting business in over 120 countries, our innovative technologies and services are taking energy forward - making it safer, cleaner and more efficient for people and the planet.Join Us:Are you seeking an opportunity to make a real difference in a company that values innovation and progress? Join us and become part of a team of people who will challenge and inspire you! Let's come together and take energy forward.
Baker Hughes Company is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.