Executive Assistant – Servicing Northmarq – Minneapolis, MN (Bloomington, MN)   At Northmarq, you can be part of something special. Northmarq is a unique capital markets resource for commercial real estate investors, providing our clients access to experts in debt, equity, investment sales, loan servicing, and fund management. We offer you a career path with best-in-class training, and we foster inclusive teams committed to collaboration, mentoring, and growth. At Northmarq, we will help you unlock your potential – whether you are an industry veteran or you’re just getting started. Your new career is waiting. Start something special today. Northmarq was voted by Real Estate Forum as one of The Best Places to Work in Commercial Real Estate!    The Executive Assistant will provide all necessary administrative support to the Servicing Leadership Team (SLT). This position requires an experienced and well-organized, detail-oriented individual with the ability to take direction from multiple people and handle competing priorities in a fast-paced environment. As a trusted member of the Servicing team, they must be self-driven with a proactive approach to their support, the ability to think big picture, and work independently, as well as collaboratively.   *This position is an in-office position, with an immediate start date.   Position Responsibilities:
    Meeting Coordination

• Coordinate and schedule internal and external meetings for Servicing Senior Leadership Team (SLT)
• Reserve and set-up meeting rooms, coordinate meeting technology, and order food/drinks for meeting, as needed   
• Manage calendars for SLT Communicate with internal teams and external clients as necessary regarding meeting and event details
• Take meeting minutes as needed and distribute to stakeholders

Event Coordination

• Source and secure venues for Servicing events – (e.g., meeting facilities, restaurants)
• In collaboration with Conference & Events Committees across Northmarq, coordinate Servicing and lender events, including event details, catering, technology, and event activities
• Organize internal employee appreciation events and assist in planning and hosting additional lender events and visits.

Other tasks as needed

• Coordinate and book travel (air, ground, lodging) for SLT
• Process expense reports for SLT
• Coordinate, order, and distribute gifts for clients and staff, including holiday gifts and cards
• Draft and update PowerPoint slides for proposals, presentations, and marketing collateral
• Support SLT in various special projects serving Servicing Leadership initiatives
• Set up a tracking file to log duties and time spent on various tasks, ensuring transparency for prioritization, projects and workload balance
• Take on new projects and tasks, in line with department goals and objectives, as the company grows
• Ability to travel twice a year for event responsibilities

What We're Looking For:

• 2- or 4-year degree or equivalent experience
• 3-5 years of previous experience in Servicing or administrative roles supporting senior executives. Experience in Real Estate or Financial Services a plus.
• Proficient in Microsoft Excel, Word, PowerPoint and Outlook
• Ability to work independently with minimal supervision
• Excellent organizational skills and ability to manage multiple tasks simultaneously
• Strong prioritization skills and ability to meet deadlines
• Excellent oral and written communication skills with the ability to communicate effectively with staff at all levels
• Problem-solving skills to reflect level of responsibilities, with ability to determine when to proceed independently and when to seek guidance
• Strong attention to detail and accuracy
• Ability to handle confidential or sensitive information with discretion
• Ability to  adapt to changes in the work environment and manage competing demands
• Ability to partner and collaborate across teams

Northmarq offers a highly competitive benefits package including: medical, dental, vision, paid time off, 401K match and an annual discretionary contribution based on business performance, paid parental leave and adoption assistance, education assistance, volunteer paid time off, charitable contribution match and so much more!   Minnesota Residents: Northmarq carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The salary range for the Administrative Assistant - Servicing position is $70,000.00 to $90,000.00 annually. This range is a good faith estimate and the actual compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.PDN-9ee5f34d-3125-4826-9d47-6aebe626a90b