SALARY:  $125,748.48- $160,478.24 Annually

The Santa Barbara County Probation Department is accepting applications to fill one full-time Fiscal Manager vacancy in Santa Barbara or Santa Maria. The job classification for this leadership position is a Financial Services Manager II and is an at-will classification, exempt from Civil Service provisions, 

The Fiscal Manager, under general supervision, manages and is responsible for department and project assignments including the department budget, five-year forecasts and other complex financial analysis and specialized studies. This position will be responsible for managing the monthly, quarterly, and annual financial system closing process, coordinating fiscal reviews, and preparing reports, correspondence, and presentations. 

• Financial certifications with a preference in government finance management
• Experience overseeing business operations and administrative functions 
• Experience in financial accounting and managing financial systems 
• Extensive experience with budget development and monitoring, fiscal analysis, internal controls, projections, and fiscal reporting
• Experience negotiating, writing and monitoring contracts 
• Successful track record in managing and developing staff and conducting employee performance reviews
• Experience with process improvement
• Experience with analyzing, revising, and developing policies and procedures
• Experience managing special projects and presenting ideas to senior management 
• Detail orientated with a strong sense of personal responsibility and ownership of work product 
• Experience conducting presentations to executives, Boards, and Commissions
• Ability to compile and analyze information and develop recommendations based on the analysis
• Ability to communicate in a clear and effective manner with non-fiscal professionals 
• Ability to maintain confidentiality of information
• Ability to act as a strategic business leader for division managers and stakeholders

1. Manages budget development; balances fiscal and operational priorities; prioritizes and allocates resources; and coordinates resources with other programs or departments. Planning and forecasting activities with department executives to achieve department goals.  Reviews and prepares various fiscal reports.  
2. Oversees accounting operations; managing accounts receivables and payables; monitors fiscal activity; ensuring legal compliance with governmental accounting standards and general accepted accounting practices.
3. Reviews and analyzes contracts, and proposals for fiscal soundness and adherence to generally accepted accounting principles and County policy; and assists in developing, preparing, and reviewing Federal and State grant budgets. Ensures business processes, administration, and fiscal management are appropriate.
4. Prepares or reviews complex cost reports and cost allocation plan; reviews financial documents prepared by others for accuracy, form, and content; interprets and resolves audit findings. 
5. Supervises management, professional, paraprofessional, and support staff; and is responsible for conducting performance evaluations, employee development, hiring, discipline, and termination procedures.
6. Supervises staff performing tasks in: general ledger, revenue accounting, expenditure accounting, accounts payable, controlling and issuance of warrants; may set standards and evaluate the work of staff; participate in the selection and training of staff.
7. Exercises a high-level of independent action and decision making at the program level. 
8. Troubleshoots and resolves program or work unit issues and keeps higher-level management informed of issues/resolution.
9. Evaluates work process, organizational systems, policies, procedures, and technology in order to establish cost accounting data. Analyzes system design alternatives for development of accounting systems and improvements to existing systems
10. Reads, interprets, and explains rules, regulations, laws, and policies regarding fiscal programs to staff and customers to ensure compliance with contract terms, accounting procedures and applicable statutes; analyzes new laws and regulations for impact on the organization and develops systems and procedures to ensure compliance; trains users and prepares presentations for staff and customers.
11. Oversee the proper accounting of public monies collected by the Probation Department for accurate and timely distribution to victims, other departments and agency funds (pass-through revenue). 
12. Coordinates work with the general public, County staff, external agencies, etc.; may represent the County on various professional committees; and may prepare and make presentations to the public, elected officials, boards, and/or other stakeholders.
13. Performs other related duties as required. 

The knowledge, skills, and abilities listed below may be acquired through various types of training, education, and experience. A typical way to acquire the required knowledge and abilities would be: 

Bachelor's degree in business administration, accounting, finance, economics or related field; and five (5) years of professional experience in fiscal management, budgeting, organizational or operational analysis, including two (2) year of supervisory experience.

Knowledge of:

• Generally Accepted Accounting Principles (GAAP).
• Governmental Accounting Standards Board (GASB).
• Principles and practices of accounting, tax, claims management, auditing, and collections. 
• Principles and practices of financial planning and analysis, investment portfolio management, cost and revenue management, and cash management. 
• Principles and practices of administering payroll and benefits programs. 
• Principles and practices of managing fiscal services programs and projects related to accounting, tax, auditing, medical billing, claims management, and collections.
• Principles and practices of public administration and program management, including strategic planning, implementation, and evaluation. 
• Management principles, practices, and techniques.
• Principles and practices of governmental accounting, fiscal management, budgeting and auditing. 
• Principles and practices of program planning and administration. 
• Personnel management principles and practices, including employee supervision, training, and evaluation. 
• Principles and practices of group facilitation, conflict resolution, and consensus building.
• Principles and practices of procurement and contract administration.
• Principles and techniques of effective oral presentations.
• Applicable federal, state, and local laws, codes, regulations, and standards.
• Business systems, equipment, and applications relevant to the area of assignment.

• Manage fiscal compliance operations related to accounting, taxation, auditing, claims management, and collections programs and services. 
• Manage budget development and related programs and projects. 
• Manage programs and projects related to financial planning and analysis, investment portfolio management, cost and revenue management, and cash management. 
• Oversee adherence to quality assurance and standards. 
• Interpret, monitor, and report financial information and statistics. 
• Manage assigned operations/programs; ensure ongoing compliance with strategic objectives and performance measures. 
• Develop and implement policies and procedures. 
• Manage and evaluate assigned staff, including training, coaching, participating in the development of goals and strategic objectives, coordinating deadlines, prioritizing work demands, and assigning/monitoring work. 
• Analyze and evaluate operational programs, projects, and procedures. 
• Plan, organize, coordinate, and supervise changes and improvements in public agency projects and studies. 
• Manage budgets, contracts, grants, and resource allocation. 
• Interpret, monitor, and report financial information and statistics. 
• Oversee the implementation of, and adherence to, quality assurance activities and standards. 
• Research, recommend, and implement industry trends, solutions, and best practices.
• Resolve complex problems within area of assignment. 
• Prepare and oversee the preparation of reports, grant proposals, documents, and presentations.
• Make presentations to stakeholders, elected officials, County leadership, and the public. 
• Collaborate with program stakeholders, elected and appointed boards, the public, and internal leadership. 
• Interpret and apply applicable laws, codes, regulations, and standards. 
• Communicate effectively, clearly, and concisely.
• Establish and maintain effective working relationships with a diverse range of individuals, including but not limited to coworkers, subordinate staff, supervisors, other managers, professional agencies, and the general public.

SELECTION PROCESS:

1. Review Application and Supplemental Questionnaire to determine applicants who meet the employment standards. 
2. Personal History Questionnaire (PHQ): Candidates will be emailed a notice with instructions to complete a Personal History Questionnaire. Failure to submit a PHQ by the deadline will result in disqualification from the selection process. 
3. Selection Interview. Select finalists will be invited to an interview with a panel of subject matter experts. A written exercise and presentation may be required as part of the selection process.

• BACKGROUND INVESTIGATION includes an interview and a thorough check of police records, personal, military, and employment histories, and inquiry of persons who know you and evaluate whether you: respect the law and rights of others; are dependable and responsible; have demonstrated mature judgment in areas such as the use of drugs and intoxicants; are honest; and are a safe driver.
• POLYGRAPH EXAMINATION will measure the accuracy of information given during the background investigation process and is part of the background investigation.

After a conditional offer of employment has been accepted, appointee must successfully complete the following: 

• MEDICAL EXAMINATION: Appointee is subject to a medical examination.
• Submit written documentation of his/her LEGAL RIGHT TO WORK in the United States.

• Retirement reciprocity
• Time and service credit towards an advanced vacation accrual