Reports To: People + Culture Director

Location: Madison, WI

Job Type: Full time, Exempt

Schedule: 4 days a week within Monday-Friday, 8:30am-5:00pm (Hybrid)

Founded in 2014, Bicycle Transit Systems (Bike Transit) is a woman-owned business that operates and manages bike share programs nation-wide along with our customer service call center. Our mission is to operate bike share systems that create connections in our communities and protect our planet. Bike Transit employees provide safe, seamless, reliable, and memorable customer experiences, and create mutually-rewarding relationships with our riders, suppliers, and clients. We are looking for an energetic and driven Payroll and Benefits Specialist to join our People + Culture Team!

A few of the benefits we offer:

Competitive compensation package
Affordable medical, dental, and vision insurance options
401k with up to 4% employer match
4-Day work week
3 weeks PTO + 1 week sick time off per year
Paid parental leave

As part of the People + Culture Team, the Payroll and Benefits Specialist is responsible for the performing of all payroll activities and administration of benefit/retirement programs for Bicycle Transit Systems. The person in this role serves as the primary point of contact for all payroll and benefits questions.

Essential Duties and Responsibilities:

Complete full-cycle, multi-state payroll processing. Process payroll changes including, but not limited to, new hires, terminations, garnishments, manual checks, various payroll deductions, taxes, time entries, etc.
Prepare payroll-related reports, resolve payroll-related discrepancies and look for process efficiencies in the administration of both payroll and benefits.
Prepare reports necessary for variance analysis, accounting journal entries, payroll funding and allocation of benefit charges.
Process and pay benefit billings in provider portals.
Complete quarterly and annual payroll reconciliations
Process year end payroll W2s and benefits ACA 1095C forms. Compile and submit any required federal or state pay and benefit reporting such as RxDC and California Pay Data.
Administer benefits plans including enrollments, terminations and changes related to medical, dental, vision, COBRA, HSAs, life insurance; accident and disability; retirement savings accounts; and commuter benefit plans. Assist in the setup, communication, and processing of the annual open enrollment event.
Conduct new employee benefit orientations and assist eligible employees with benefit enrollments.
Create, update, and distribute benefit guides and informational documents to ensure employees are aware of existing perks and benefits
Create and update payroll and benefit SOPs for internal use
Serve as the primary contact between the Bicycle Transit Systems and the various payroll, retirement and benefits providers/vendors.
Act as a liaison between employees and insurance providers to resolve benefit related issues and ensure positive relations.
Keep abreast of benefits law changes and monitor government regulations and advise on changes as applicable.
Assist with revision and review of organizational policies and procedures; select appropriate vehicles to communicate related information.
Advise and assist management and employees with benefit questions.
Administer leave of absence requests, including FMLA, short- & long-term disability and military, and coordinate with individual state leaves of absence programs.
Ensure registration and set up, as appropriate, with state and/or governmental agencies for processing pay and tax withholding Work with state agencies as needed for tax and UI setup
Interface with Finance to ensure accuracy of provider billing. Process required documents through payroll and insurance providers to ensure accurate documentation and proper deductions. Process monthly billings for all benefit plans from all insurance providers. Review bills for accuracy and complete reports as needed.
Lead various audits, including the 401(k) plan. Provide support to Finance with their audits.
Work with 401k broker to complete the annual 5500 report
Submit bi-weekly 401k contributions via broker portal. Maintain employee benefit files and update of employee payroll records within deadlines and regulations.
Update and audit HRIS as needed to ensure accuracy of pay codes and tax reporting.
Handle all administrative processing of auto, property & liability claims.
Support compliance with insurance SOPs across all systems regarding proper & timely reporting of losses.
Act as a P+C resource for staff. Perform other P+C and employee benefits related duties as required.
Other duties as assigned.

Education and/or Work Experience Requirements:

A bachelor's degree in Human Resources or equivalent education and experience in Human Resources required; CPP and/or PHR/SHRM certification preferred but not necessary
Minimum 5 years' professional experience related to benefits administration, compensation and payroll management.
Experience working with HRIS or payroll software required, ADP strongly preferred.
Knowledge of human resources principles and government reporting requirements, including related federal and state regulations, filing and compliance requirements.
Experience with multi-state payroll is strongly preferred.
Ability to maintain a high level of confidentiality
Strong accuracy and detail orientation
Ability to prioritize and handle multiple assignments at one time
Proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook) especially Excel and familiarity with payroll software (ADP preferred).
Excellent communication and interpersonal skills; ability to effectively communicate with tact and diplomacy across all levels of the organization
Ability to work independently and use sound judgment in decision-making
Excellent problem-solving capabilities and organizational skills

Physical Requirements and Special Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is a full-time, hybrid position where you will be expected to work 32 hours per week (4 days per week, 8 hours per day). Some hours outside of this, including nights and weekends, may be required.
Ability to travel locally during the business day, with infrequent distant overnight travel.
This role requires an on-site presence in the office to address ad-hoc, in-person requests and personnel matters. Working a shift from home can be accommodated on occasion, depending on department and system needs.
This job operates in a professional office located in a warehouse environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.
This role requires the ability to speak clearly so listeners can understand, understand the speech of another person, see details of objects that are less than a few feet away, stand or sit for several hours straight at a time, and bend or stoop as necessary.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Equal Opportunity Employer M/F/V/D

Compensation details: 70000-75000 Yearly Salary

PI0c81e92267db-29448-37084577