Sr. Administrative Assistant - CTAAE

Bowling Green State University

Salary: $20.83 - $22.76 Hourly
Job Type: Full-Time
Division: Col of Technology Adm
Opening Date: 05/16/2025
Location: Main Campus (BG), OH
Job Number: BGSU00780
Department: Col of Technology Adm
Closing: Continuous

Summary


Provides high level administrative support to the Assistant Dean for Student Affairs and Associate Director of Cooperative Education. Relieves the administrators of non-routine administrative tasks, many of them confidential in nature. Serves as liaison between the administrators and other college staff, faculty, and students. Prepares written and oral communications. Maintains and monitors calendar/schedule. Researches and provides information as needed.

Essential Functions

• Independently relieves the Assistant Dean and Associate Director of non-routine administrative tasks and serves as liaison to faculty, staff and others. Assumes responsibility for the relative day-to-day office operations, including preparing correspondence, greeting visitors, and directing incoming mail, email, and phone calls
• Primary support for undergraduate student services related matters in the college including but not limited to academic honesty, academic standing, college scholarships, student program coding, student records, and overarching enrollment and registration matters
• Work with School staff and Directors to coordinate student concerns and processes.
• Serve as secretary to College Undergraduate Program Council curriculum committee
• Assist in course schedule development and enrollment for undergraduate students in cooperative education courses along with additional support with Schools. Liaison with Office of Registration and Records to develop best protocols and practices
• Additional support for Cooperative Education including data tracking
• Track budgets and P-Card transactions. Create requisitions, Invoices, receipts, and transfers in the university's financial management system (FMS).
• Assist with coordination of marketing materials with other College and School staff, including website information
• May coordinate student employment for the office. Monitors student employment budget.
• May provide work direction to other staff.
• Open and close department office at university-appointed times.
• Support the College with student related matters
• Interact with and support other college staff, Directors, and Deans as needed
• Serve on various committees.
• Order and maintain office/computer supplies,
• Perform other duties as assigned by supervisor.

Minimum Qualifications


Experience

• One to two years related experience required; must include progressive administrative experience

Education

• High school diploma or GED required

Preferred requirements

• Associate's degree or higher preferred

Additional Information

Essential Competencies

• Knowledge of basic mathematical skills
• Knowledge of basic reading skills
• Ability to carry out verbal and/or written instructions
• Ability to effectively communicate, verbally and written
• Detailed-oriented and highly accurate
• Ability to work in changing environment
• Ability to work effectively in a team environment
• Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
• Ability to coordinate or lead others in accomplishing work activities
• Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
• Ability to query, run reports and modify data in financial systems
• Ability to access and maintain document imaging systems, including scanning and filing documents
• Ability to accurately receive and disburse cash whether currency, credit cards, checks or other payment forms
• Ability to operate computers and peripheral equipment such as printers
• Ability to draft office correspondence
• Ability to use sound judgment, tact and discretion when working with confidential files

Required Documents to Upload to Application: Cover Letter and Resume

Deadline to apply: The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by May 30,2025.

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.


Bowling Green State University is an Equal Opportunity Educator and Employer. We are committed to ensuring an equal employment opportunity for all applicants and encourage applications from all regardless of sex, race, veteran-status, disability, age, gender identity, genetic information, religion, or sexual orientation. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu.



To apply, please visit https://www.schooljobs.com/careers/bgsu/jobs/4943628/sr-administrative-assistant-ctaae

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