General Purpose

To provide financial, clerical and administrative services to ensure efficient, timely and accurate payment of accounts under his or her control.

Main Job Tasks and Responsibilities

• maintain up-to-date billing system
• generate and send out invoices
• follow up on, collect and allocate payments
• carry out billing, collection and reporting activities according to specific deadlines
• perform account reconciliations
• monitor customer account details for non-payments, delayed payments and other irregularities
• research and resolve payment discrepancies
• generate age analysis
• review AR aging to ensure compliance
• maintain accounts receivable customer files and records
• follow established procedures for processing receipts, cash etc
• process credit card payments
• prepare bank deposits
• investigate and resolve customer queries
• process adjustments
• develop a recovery system and initiate collection efforts
• communicate with customers via phone, email, mail or personally
• assist with month-end closing
• collect data and prepare monthly metrics

Education and Experience

• knowledge of accounts receivable
• knowledge of office administration and procedures
• knowledge of general bookkeeping procedures
• knowledge of general accounting principals
• proficient in relevant computer software
• knowledge of regulatory standards and compliance requirements
• 3 years accounts receivable and general accounting experience
• Knowledge of Sage and Quick books

Key Competencies

• attention to detail and accuracy
• good verbal and written communication skills
• organizational skills
• information management
• problem analysis and problem solving skills
• team member
• stress tolerance
• sense of urgency
• tenacious
• customer service skills

In hard economic times the accounts receivable job is a particularly tough one. This job description clearly spells out the expectations of the accounts receivable clerk or specialist for both job seekers and employers.

ABOUT AMERICAN GUARD SERVICES, INC.
American Guard Services, Inc. is an established, reliable and accredited security protection firm. Founded in 1997, we have developed into a full services security company with locations across the nation.

FULL SERVICES SECURITY COMPANY SINCE 1997