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Administrative Assistant II Full Time Pharmacy Administration Watertown at Atrius Health in Watertown, MA

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Description

Atrius Health is the Northeast's largest nonprofit independent multi-specialty medical group. Our medical practices (Dedham Medical Associates, Granite Medical Group, Harvard Vanguard Medical Associates), have more than 35 specialties and 750 physicians, who work together to deliver an effective system of connected care for more than 675,000 adult and pediatric patients in Eastern and Central Massachusetts. We hold every member of our team to a high standard of excellence. Each one of us makes a difference in the lives of our patients and also contributes to our ability to thrive in the rapidly changing healthcare environment. If you are looking for a growth or stretch opportunity, consider this position.

Summary of Position

Under minimal supervision, provides administrative support to the Pharmacy department or group of professionals. Assignments are typically of a non-routine and non-repetitive nature requiring some independent judgment and discretion. Makes independent decisions within established guidelines for the planning, organizing, and scheduling of work. Has access to confidential information and files. Maintains thorough knowledge of departmental and/or company-wide policies, procedures and services. Frequently reports to department manager, director or executive.

Essential Functions

Coordinates assigned administrative processes for the Pharmacy department (e.g., maintaining supplies, setting-up and maintaining filing systems, processing confidential records and files). May create and maintain database and/or spreadsheet files of departmental records. Resolves most questions and issues that arise, but refers complex issues to supervisor.Prepares complex reports, manuals and presentations using a variety of computer software programs. Provides analyses of trends, drawing data from a variety of sources within and outside the department. Prepare charts, graphs and tables for inclusion in reports. Presents reports and recommendations to supervisor for action.

Collects, compiles, researches and analyzes a variety of moderately complex data and information (often of a confidential nature). Works within established parameters to investigate assigned problems determining method of research, data and information requirements, and analysis techniques. Composes straightforward written descriptions of results. Makes interpretations and recommendations to supervisor as needed. Screens mail and phone calls. Routes or answers routine correspondence. May flag documents requiring immediate attention by others in the area. Composes, edits and formats routine correspondence on behalf of supervisor. Prepares reports, manuals, agendas, minutes and other departmental documents. Serves as administrative liaison for the department to others regarding issues related to areas such as purchasing, personnel, facilities, and operations. Has regular contact with people inside and outside of the immediate work area. Arranges for payment of invoices and reconciles accounts for the department.Manages calendar(s), handles daily scheduling and makes meeting arrangements for designated staff. Performs clerical duties as required including, typing, scheduling and opening mail. Serves as resource to lower level staff members. May coordinate the hiring process for the department and assist in the training of new employees. In a clinical setting, may act as point of contact for patient inquiries, problems and complaints. Refers complex issues to appropriate resources. May arrange programs, events, large meetings or conferences including arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.

Education: Associates degree or equivalent experience required.

Skills and Experience: At least 3 years' experience as an administrative assistant or related job in a healthcare environment. Solid communication and interpersonal skills with the ability to work with staff at all levels. Exercises tact and diplomacy in interactions. Proven ability to prioritize and meet deadlines. Strong team player. Thorough knowledge of word processing, spreadsheet and database software programs in order to prepare high quality reports, presentations, or other documents. Pharmacy experience/knowledge preferred.

Our Commitment

Atrius Health is committed to a policy of non-discrimination and equal employment opportunity. All patients, employees, applicants, and other constituents of Atrius Health will be treated with respect and dignity regardless of race, national origin, gender, age, religion, disability, veteran status, marital/domestic partner status, parental status, sexual orientation and gender identity and/or expression, or other dimensions of diversity.

Benefits Include:

* Up to 8% company retirement contribution,

* Generous Paid Time Off

* 10 paid holidays,

* Paid professional development,

* Generous health and welfare benefit package.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Atrius Health is an equal opportunity/affirmative action employer and does not discriminate in recruiting, hiring, training, promoting or any other employment practices on the basis of race, color, religion, sex, marital status, age, sexual orientation, gender identity, national origin, military service or application for military service, veteran or disability status.

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA);Equal Employment Opportunity (EEO); and Employee Polygraph Protection Act (EPPA).

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Request Priority Protected Veteran & Disabled Referrals for all of our locations within the state

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