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Program Coordinator at University of Virginia in Charlottesville, VA

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We are expanding our team in the Division of Student Affairs at the University of Virginia and invite applications for several exciting opportunities. The Division of Student Affairs works for and alongside students to create the distinctive student experience for which UVA is known. The University’s mission to develop engaged citizen-leaders is the foundation of the Division’s work. Members of the Division do this work guided by six core values – academic rigor, diversity and inclusion, health and wellness, honor, public service, and student self-governance. The Division consists of over 200 employees within five units: the Office of the Vice President and Chief Student Affairs Officer, the Office of the University Dean of Students, Student Health, the University Career Center, and the Office of African-American Affairs. We seek to add to our team of professionals with positions open in the Vice President’s Office and in the Office of the University Dean of Students (ODOS), including positions in Housing and Residence Life, Student Activities, and Multicultural Student Services. All positions are full-time, 12-month University Managerial and Professional Staff positions with benefits. Positions will remain open until filled but review of applications will begin on or about March 23, 2018. 

Program Coordinators

Program Coordinators (PCs) work closely with the Deans and Directors in the Division of Student Affairs in several different capacities. PCs have programmatic, student support, and potential incident response responsibilities.

The Division is recruiting at least four Program Coordinators to be placed in the Office of the Vice President and the Office of the Dean of Students (ODOS). Program Coordinator positions are restricted positions with a three-year term.


Programmatic responsibilities depend on the particular PC’s assignment, but generally include program design, implementation, and/or support services related to the assigned program. Often, UVA Student Affairs professionals are not managing programs themselves, but are supporting students in designing and implementing the programs. Programmatic activities include Career Services, Fraternity & Sorority Life, Housing & Residence Life, Incident Response & Crisis Management, Multicultural Student Services and other programs supporting historically underserved students, Orientation & New Student Programs, and Public Service Student Activities.

Student support responsibilities include mentoring, training, and/or supervising student leaders; helping students solve problems; and responding appropriately to challenges and/or crises. Through formal and informal interaction, student affairs professionals assist students in achieving their goals. These interactions include responding to questions from parents, faculty, or staff and meeting with students who have interpersonal problems, policy violations, psychological issues, or other concerns in order to counsel, mediate resolutions, or set expectations for future behavior.

PCs may also have responsibilities relating to incident response and crisis management. These may include analyzing, synthesizing, and reporting case data; assisting with various clearance and criminal disclosure processes; assisting Deans or other senior leadership with  administrative matters; or completing special projects and assignments as needed. PCs do not serve on the “Dean On-Call” rotation.


Candidates must have the following required knowledge areas, skills, and abilities:

  • Bachelor’s degree and minimum of 1-2 years of relevant experience, or Master’s degree or equivalent in Counseling, Higher Education, Student Affairs Administration, or other discipline. Relevant student experience may be considered;
  • Strong commitment to the Division’s core values of academic rigor, diversity and inclusion, health and wellness, honor, public service, and student self-governance;
  • Demonstrated commitment to equity and diversity;
  • Strong oral and written communication skills.

A competitive applicant for the Program Coordinator position will have many of the following preferred knowledge areas, skills, and abilities:

  • Ability to coordinate resources, evaluate information, and identify alternative solutions;
  • Ability to work independently or as part of a team;
  • Understanding of the University's educational mission, strategic aims, and programs, including student culture and unique student self-governance model;
  • Understanding of student development, identity development, intersections, and complexity of social identities;
  • Experience with assessment and data-driven decision-making;
  • Domain knowledge specific to the Student Affairs program in which the Program Coordinator will work.

The Program Coordinator positions included in this search will support the Office of the Vice President, and multicultural student services, public service, student activities, and the Housing and Residence Life (HRL) Program in ODOS. The HRL position may include some case management and assistance with incident response.

The Program Coordinator in the Office of the Vice President and Chief Student Affairs Officer (VPCSAO) will serve in the Office VPCSAO. This professional will be a utility player for the office, supporting other professionals on a wide variety of tasks. Programmatic responsibilities include assisting with the Meriwether Lewis Institute for Citizen Leadership, and with selection processes for certain student awards, fundraising initiatives, and student outreach. The PC’s student support responsibilities include informal and formal interaction with Meriwether Fellows and other Student Leaders, among other things. Finally, the PC’s incident response responsibilities include administrative support for the Associate Vice President and Liaison to the General Counsel.

The Program Coordinator in Multicultural Student Services in the Office of the Dean of Students will work with the Director and Assistant Directors to support MSS (including the Multicultural Student Center and LGBTQ Center). Programmatic responsibilities include development and coordination of diverse programming, including outreach efforts, coordination of peer mentor programs, and organization of heritage month celebrations, in collaboration with students and other stakeholders. The PC will contribute to the collection, monitoring, and tracking of data to support data-driven decision-making as defined by the unit's strategic plan initiatives. Student support responsibilities include strong advocacy for students coming from marginalized backgrounds. The PC will provide advice and support A/APA, Hispanic/Latinx, Native American, and Middle-Eastern student organizations (as assigned) on program development, budget, marketing, and organizational development. Provide frontline support and referral services for students. Finally, the PC’s incident response responsibilities may include assisting with incident management and support in the wake of student incidents or crises.

The Program Coordinator in Student Activities will work with Student Activities staff to provide support for events and operations in facilities managed by the Office of the Dean of Students. Programmatic responsibilities include support for student events, including meeting with students and student groups, scheduling spaces, and assisting with execution. Student support responsibilities include working with student leaders who support facility operations and management in Newcomb Hall, the University’s student center, including the first floor Information Desk, Student Activities Center, and Programs and Councils (PAC) office. Finally, the PC’s incident response responsibilities may include assisting with student support and continuity of University operations in the event of an emergency and/or related institutional closure.

The Program Coordinator in Housing and Residence Life will serve in the office of Housing & Residence Life (HRL) assisting with programming and case management. Programmatic responsibilities include assisting the Deans and Directors with the programming related to, and the living/learning functions of, the undergraduate and graduate residential communities. This includes Resident Staff program guidance, assisting with facilities management, and program assessment. Student support responsibilities include advising the undergraduate Resident Staff Vice Chairs and Senior Residents and mentoring other resident staff members. The PC will also meet with students to triage student issues; manage referrals, inquiries, and documentation/follow up; and possibly manage low-level roommate issues, policy violations, psychological issues, or general concerns in order to guide, mediate resolutions, or set expectations for future behavior. Incident response responsibilities comprise of case management, including oversight and tracking within the incident management database; assisting with follow up and case closure for the Deans; and helping to ensure consistency and clarity of case submissions by professionals and student staff. Data management, including analyzing, synthesizing, and reporting case data for Clery purposes as well as for planning and prevention may also be included.

The anticipated hiring range for this position is $ 40,000 to $ 50,000 and is commensurate with qualifications.

All interested applicants are encouraged to apply to posting #0622794 at http://jobs.virginia.edu.

Located in central Virginia, the University of Virginia is a highly selective public research institution with a major commitment to undergraduate education. The student experience is grounded in the institutional core values of academic rigor, diversity and inclusion, health and wellness, honor, public service and student self-governance. For more information about the University of Virginia and the Office of the Vice President and Chief Student Affairs Officer, visit www.virginia.edu.

The University of Virginia is an Equal Opportunity/Affirmative Action Employer. Women, racial minorities, veterans, and persons with disabilities are strongly encouraged to apply.

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