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Sales and Rental Coordinator
at MacQueen Equipment Group
St Paul, MN

Sales and Rental Coordinator
at MacQueen Equipment Group
St Paul, MN

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About MacQueen

With 10 locations in Minnesota, Iowa, Illinois, Indiana, Missouri, Nebraska, North Dakota and Wisconsin, the MacQueen Group is one of the largest heavy equipment and fire apparatus dealer networks in the Midwest. We provide a complete line of municipal and emergency equipment solutions, along with parts, service and training. The work we do impacts your daily life, and were proud to improve the quality and safety of the communities we serve.

The MacQueen Group is growing, and were looking for qualified job seekers to grow with us. We offer a family-first, flexible environment with ample opportunities for professional development.

At MacQueen Group, we make work play. We tackle complex challenges, work hard, high-five and celebrate. Were risk-takers, fast learners and trailblazers. We pride ourselves on integrity and work to improve the lives of everyone who dedicates their talents to our company. Together, were redefining an industry in desperate need of a shakeup.

Position Purpose

Were looking for an administrative coordinator comfortable working in a sales-driven environment. This position supports the Sales Department with rental needs for a mix of street sweepers, safe dig equipment, sewer cleaners, refuse trucks, snow removal units and vacuum excavators. Its a fast-paced environment, and the candidate should work well under pressure, possess the ability to reason with all personality types, take direction from others, multi-task and meet short timelines.

Essential Job Functions and Basic Duties

Rental Sales Functions:

  • Work directly with customers to fulfill equipment rental needs: coordinate rentals, execute contracts and resolve issues
  • Support a large sales team by providing rental unit support for prospective buyers
  • Educate customers on equipment specifications, safety concerns, and proper use of equipment
  • Document rental use and billing
  • Research new leads
  • Contact prospective customers (cold calling) and develop new accounts
  • Develop and execute rental-purchase agreements


  • Invoice new and recurring rentals
  • Track and maintain accurate fleet, customer and billing information
  • Provide strong administrative skills: answering phones (all rental inquiries), scheduling pickups and deliveries, and processing paperwork
  • General rental calls (all inquiries)
  • Order new stock equipment units
  • Work internally with shop to prep units for rental
  • Calculate sales commission

Growth: This is a new position with the opportunity to develop and enhance certain systems within the company.

Opportunities include:

  • Maintain a rental dashboard and data tracking process.
  • Develop, document and implement a unified rental process company-wide.
  • Define marketing strategies to increase awareness of the rental program.
  • Expand rental program to more additional locations.
. Requirements:

Skills and Experience

  • Ability to manage multiple tasks simultaneously and successfully
  • Demonstrated ability to effectively manage highly detail-oriented job responsibilities
  • Team oriented attitude
  • Excellent people and customer relations skills
  • Advanced Microsoft Office skills to include Excel and Word preferred
  • Parts, service or warranty administration experience strongly preferred
  • 4-year degree or combination of secondary education and equivalent experience required
  • Demonstrated ability to work with little daily supervision
  • Ability to read and comprehend written and verbal instructions

MacQueen is an Equal Opportunity/Affirmative Action Employer. PM18

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