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Senior Administrative Assistant
at Ironwood Pharmaceuticals
United States

Senior Administrative Assistant
at Ironwood Pharmaceuticals
United States

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Description

Sr. Administrative Assistant, Corporate Communications

We are seeking a highly-motivated administrative professional to join our communications and Finance team. The position reports to the Vice President of Corporate Communications and supports the Chief Accounting Officer as well. As an integral member of these teams, the ideal candidate has an ability to handle multiple priorities in a fast-paced, high-energy environment.

Job Responsibilities:

Overall:

  • Organize calendars for team, including prioritizing and managing conflicting responsibilities on behalf of assigned team members;
  • Coordinate travel arrangements;
  • Work closely with other administrative assistants;
  • Liaise with PR agencies and other partners to coordinate meeting, invoicing and other arrangements;
  • Triage investor, client, and other external stakeholder calls;
  • Track individual travel expenditures and prepare expense reports;
  • Compile documents and create, file and archive binders to support team activities and meetings;
  • Design and produce presentations and reports using the Microsoft Office Suite, particularly with PowerPoint, Word, Excel, and Access;
  • Work on various projects in collaboration with other administrative staff supporting members of cross-functional teams;
  • Perform other general administrative duties such as filing, scanning, organizing office space, maintaining and ordering supplies, picking up and processing mail, photocopying, preparing cover letters, etc.;
  • Submit contracts and purchase orders for departments
  • Contacts maintenance (Outlook, scanning business cards, etc.) and management of pcard and purchase order generation
  • Receive and triage “info@ironwoodpharma” emails
  • Maintains database of all investor activities (i.e., meetings, conferences, phone calls, emails, etc)
  • Coordinates logistics for investor events, such as conferences, roadshows, etc
  • Assists with quarterly investor update preparation
  • Responds to investor mailing requests
  • Maintain media list for press releases & announcements
  • Track/file important media coverage and manages library of IR-related documents
  • Proofreading and quality control in written documents
  • Intranet home page maintenance

Requirements:

  • Associates degree or bachelors degree and 2 years of experience working with executives in an administrative role, or high school diploma with at least 7 years of administrative experience in a similar, fast paced, environment;
  • Superior organizational, administrative, and analytical skills;
  • Ability to manage and prioritize multiple tasks with strong attention to detail;
  • Excellent judgment and discretion (confidentiality) when managing email, projects and phone coverage;
  • Constructive and positive interpersonal skills (enthusiastic, upbeat) with the ability to interface effectively with a wide variety of internal and external clients;
  • Excellent verbal and written communication skills;
  • Self-motivated and flexible, with a willingness to learn new concepts;
  • Advanced proficiency with Outlook, Excel, PowerPoint, and Word

Ironwood Pharmaceuticals is an equal opportunity employer welcoming diversity in our workforce.

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