GENERAL STATEMENT OF RESPONSIBILITIES & DUTIES:

As the Assistant Project Manager, you will be responsible for successfully executing the Museum wide LED lighting upgrade project and contribute to other ongoing museum facilities projects. You will work in collaboration with external stakeholders such as DCAS, NYPA and NYC officials, as well as internal stakeholders including teams in Design, Curatorial, Conservation, and Buildings. You will oversee the modernization of lighting fixtures and lamps in spaces across the museum. You will oversee the work of outside vendors, and contractors and ensure coordination of work orders with department staff and security teams. You will help expand, sustain, improve, maintain and protect museum facilities, the collection, the public and the staff.

This is a position with an established end-date or time frame. Time frame will begin upon hire: 3 - Years

PRIMARY RESPONSIBILITIES & DUTIES:

• Possess excellent knowledge of construction contracts, immediately get familiar with the Museum provisions, specifications, and standards.

• Coordinate with departmental leaders such as - curators, administrators, designers, conservators, and facilities to ensure all stages of a project is proficiently accomplished

• Grasp, review and track requests for Information, change orders, correspondence, and other project related RFIs

• Ensure risks and Issues are tracked, mitigated, and resolved effectively

• Work closely with and update the security team on daily activities

• Prepare, provide updates and report on productivity of project milestones on a cadence to Building Manager, departments and key stakeholders, including leadership

• Manage internal and external business relationships, and proactively cause and manage change as it pertains to the project

• Review cost estimates for changes to contracts for submission and negotiations, present final vendor's agreement to Building Manager and key stakeholders

• Manage project installation schedule closely and refine as needed

• Interface with all vendors assigned to project daily

• Interface with city representative from DCAS and NYPA

• Interface with curatorial, plan gallery closure as per project needs + review completed work with stakeholders

• Equipment tracking, receiving and produce close out document for DCAS

• Coordinate art protection plan, and procurement of necessary materials

• Oversee daily safety meeting with contractors and provide full oversight on daily project flow

• Communicate project requirements to vendors and update project status to BM and stakeholders

• Create and update a min of three weeks look ahead schedule for internal stakeholders and vendors

• Other related duties as assigned by Building Manager

REQUIREMENTS & QUALIFICATIONS:

• 2 years' experience in Facilities Management, , Construction Project Management and/or MEP Project Management. Experience working in a museum/art environment a plus

• Bachelor's degree in relevant field is required (Engineering, Construction Management, project management, etc.).

• Ability to read and comprehend construction/electrical drawings and specifications for all disciplines of electrical work; delegate related direction to trades for efficiency and quality of work

• Knowledge of implementing LED lighting in Museums, LED technology, LED automation and controls as well as full understanding of essential priorities for art preservation is needed

• Experience preparing construction plans, safety procedures, quality work plans, etc.

• Skilled in financial management of projects, organizational and time management

• General knowledge of building maintenance and MEP operations a plus

• Role Required to be fully on-site

COMPENSATION RANGE:

• Pay Range: $80,000.00 - $85,000.00 / Annually